Company Secretarial Services in the UK
Keeping company records and Companies House filings up to date takes time and close attention. Finsoul Network UK provides company secretarial services to help directors manage routine statutory duties, corporate records and required filings without adding another administrative burden to the business.
Our support covers key company secretarial work throughout the company lifecycle, from confirmation statements and statutory registers to director, PSC and shareholder changes. Companies House requires every company to file a confirmation statement at least once each year, even when nothing has changed, and missed filings can lead to financial penalties and strike-off action.Â
Why Businesses Need Company Secretarial Services in the UK
Directors remain responsible for keeping company information accurate and meeting statutory obligations. As a business grows, changes to directors, shareholders, PSCs, share capital and company details can create a steady flow of records and filings. A missed update can leave the Companies House record out of step with the company’s actual position.
Professional company secretarial support gives directors a clear process for managing these obligations. It can also help businesses keep their corporate records organised before an investment, restructure, transaction or due diligence exercise. UK providers commonly combine filing support with statutory register maintenance, corporate documentation and governance administration, reflecting the wider needs of growing companies.
Our Company Secretarial Services
We manage essential company administration and statutory records so directors can keep their Companies House information accurate and current.
Confirmation Statement Filing
We prepare and file confirmation statements with Companies House and check the company information that supports the filing. Every UK company must file at least one confirmation statement during each 12-month review period, including dormant and non-trading companies. We also check relevant details before filing, including directors, PSC information, registered office details, registered email address, SIC codes and shareholder information where applicable.
Statutory Register Maintenance
We maintain the company’s required statutory records and update them when relevant corporate changes occur. Accurate registers help the company keep its internal records consistent with its filings and corporate documents. Our company secretarial services UK support can help directors maintain a clear record of members, PSC information, directors, and other required company information.
Director and PSC Change Notifications
Companies must report certain changes to Companies House within the required filing periods. We prepare and submit relevant notifications when a director joins or leaves the company or when the company’s PSC information changes. We also help keep the internal records aligned with the information submitted to Companies House. This reduces discrepancies between the public register and the company’s own records.
Share Allotments and Transfers
Share transactions require accurate documentation and appropriate updates to company records. We support share allotments and transfers by preparing the relevant corporate paperwork and updating the applicable records. This support can help companies maintain a reliable ownership record when shareholders change, new shares are issued,d or the company introduces changes to its share structure. Outsourced providers commonly include share transfers and allotments within wider company secretarial support.Â
Registered Office and Email Address Services
We help companies maintain the registered office and registered email information required for Companies House records. Companies House now requires companies to provide a registered email address, and the registered email does not appear on the public register. This service can help directors keep statutory contact details current and reduce the risk of important Companies House communications going to outdated details.
Board Minutes and Resolutions
We prepare routine board minutes and written resolutions to record formal company decisions. Clear documentation gives directors a reliable corporate record and helps demonstrate how the company approved significant actions. This support can cover routine decisions such as director appointments, share matters, and other corporate actions that require formal approval.
Confirmation Statement Filing and Deadlines
A confirmation statement confirms that Companies House holds the correct information about the company. Directors should review the company record before filing and make required changes before they confirm the information.Â
- Annual Filing Requirement: Every company must file at least one confirmation statement every 12 months, even if its details remain unchanged.
- Review Before Filing: Check directors, PSCs, registered office, registered email, SIC code, shareholder information, and other relevant details before submission.
- Identity Verification: Current directors must complete the required Companies House identity verification and provide their personal codes where the filing requires them. PSCs also have identity verification obligations.Â
- Filing Window: Companies House allows a company to file its confirmation statement up to 14 days after the review period ends.Â
- Online Filing Fee: Companies House currently charges £50 for an online confirmation statement and £110 for a paper filing.Â
- Late Filing Risk: Companies House can impose a financial penalty and may start strike-off action when a company fails to file its confirmation statement.Â
Mistakes That Lead to Companies House Penalties or Strike-Off
Small filing errors can create larger compliance problems when directors leave them unresolved. Companies House can issue penalties or begin strike-off action when a company fails to meet its filing obligations.
Missing the Confirmation Statement Deadline
Every company must file at least one confirmation statement within each 12-month review period. Directors must file it even when the company has made no changes.
Failing to Report Director Changes
Companies must tell Companies House about changes to directors and their details within the required timeframe. Delaying an appointment, resignation or change of personal information can leave the public record inaccurate.
Leaving PSC Information Out of Date
A company must keep its PSC information current and report relevant changes to Companies House. Ownership or control changes can therefore require prompt action.
Ignoring Share Structure Changes
Issuing new shares or making other changes to a company’s share structure creates filing and record-keeping requirements. Directors should complete the relevant documentation and notify Companies House within the applicable deadline.
Keeping Outdated Company Information
Companies must report several changes, including changes to the company name, registered office, directors, share structure and other company details. Keeping old information on the register can create compliance issues.
Failing to Act on Companies House Correspondence
Companies House can contact a company when it needs clarification, information or action. Directors should review official correspondence promptly and deal with requests before they develop into formal compliance problems.
Recording Changes to Directors, Shareholders and Company Details
Companies often make changes during normal trading, investment, restructuring or ownership activity. We help businesses identify the required corporate records and Companies House filings for each change.
Director Detail Changes
We help update reportable personal details so the Companies House record remains current.
PSC Changes
We support the reporting of changes involving people with significant control and help maintain consistent company records.
Director Appointments and Resignations
We prepare the relevant information and submit the required notification when a director joins or leaves the company.
Shareholder Changes
We record relevant ownership changes and maintain the company’s member information.
New Share Issues
We support the documentation and filing process when a company issues additional shares.
Company Details
We assist with reportable changes to details such as the company name, registered office, records location, and other corporate information.
Our Company Secretarial Process
We use a clear process to manage routine filings and corporate record updates without creating unnecessary work for directors.
Review Your Company Position
We start by reviewing the company’s current Companies House information and the records you provide. This helps us identify upcoming filings, missing updates, and information that needs attention.
Identify Required Actions
We assess the changes or ongoing obligations that apply to your company. This can include annual filings, director changes, PSC updates, share transactions, and corporate documentation.
Collect the Required Information
We request the specific information and documents needed for each filing or company record update. This approach keeps the process focused and avoids unnecessary requests.
Prepare Corporate Records
We prepare the relevant statutory records, resolutions, minutes, and filing information based on the corporate action you need to complete.
Submit Companies House Filings
Once you approve the information, we submit the applicable filings through the appropriate Companies House process. Companies House sets different deadlines for different company changes, so we track the relevant requirement for each action.
Keep Your Records Current
After filing, we update the relevant company records and keep track of future obligations. This gives directors a clearer view of their ongoing company secretarial responsibilities.
Never Miss a Companies House Deadline Again
Confirmation statements, registers, and filings handled accurately and on time.
Identity Verification Support for Directors and PSCs
Companies House now requires identity verification for directors and PSCs under the new company law requirements. The timing depends on the person’s role and circumstances, so companies should check the applicable deadline rather than assume that one date applies to everyone.
Director Verification
Directors must complete identity verification and provide their Companies House personal code for the relevant company filing.
PSC Verification
PSCs must also verify their identity and provide their personal code within the period that applies to their role.
Multiple Directorships
A director must provide the relevant personal code for each company where they hold a directorship.
New Directors
A person registering as a new director must complete the required verification process and provide the relevant code as part of the appointment or incorporation process.
Confirmation Statement
Companies cannot file a confirmation statement until all current directors have completed the required identity verification.
Verification Support
Finsoul Network UK can help directors and PSCs understand the information they need to provide and the filing steps that follow.
Statutory Registers You Are Legally Required to Maintain
The rules for company registers changed in November 2025, so businesses should not rely on older company secretarial checklists. Companies still need to maintain statutory records, while some information now moves directly through Companies House rather than a company’s own local register.
Company Secretarial Support for Multiple Entities and Groups
Managing several companies creates additional filing dates, corporate records and governance tasks. Our outsourced company secretarial services help groups maintain consistent company information while keeping each entity’s statutory requirements separate.
- Group-Wide Filing Management: We track Companies House obligations across multiple entities and help reduce the risk of missed filings.
- Subsidiary Administration: We support routine company secretarial work for UK subsidiaries, including statutory updates and corporate records.
- Director and PSC Changes: We coordinate changes across relevant group entities and help maintain accurate records for each company.
- Share Capital Records: We support allotments, transfers, and related documentation across companies within a group.
- Corporate Governance: We prepare routine minutes, resolutions, and other company records for group-level and entity-level decisions.
- Cross-Border Groups: Our global company secretarial services can support UK entities that form part of wider international structures, while keeping UK Companies House requirements at the centre of the work.
Cost and Timelines for Company Secretarial Services
The cost depends on the number of entities, filing volume, corporate actions and level of ongoing support required.
Disclaimer: These figures provide general guidance only. The final fee and completion time depend on the company’s structure, the nature of the work, the information supplied and any Companies House processing requirements.
Industries We Support with Company Secretarial Services in the UK
Different sectors face different governance demands, but every UK company must maintain accurate corporate information and meet its statutory obligations.
Professional Services
We support consultancy, accountancy, legal and advisory firms with routine company records and filings.
Financial Services
We support company administration for businesses that also need to meet sector-specific regulatory obligations.
E-commerce and Retail
We provide ongoing filing and corporate record support for online and physical retail businesses.
Property and Investment
We help property companies, investment vehicles and holding structures maintain company records across transactions and ownership changes.
Construction and Engineering
We help established contractors and project businesses manage routine statutory administration as their structures develop.
International Groups
We support UK entities within overseas-owned structures that need reliable local company secretarial administration.
Technology and Software
We help growing technology businesses manage director changes, share issues, shareholder records and ongoing filings.
Start-ups and SMEs
We give founders practical support with recurring Companies House obligations while they focus on running the business.
Why Choose Finsoul Network UK for Company Secretarial Services
The right company secretarial provider should give directors clear information, accurate records and dependable filing support.
UK Compliance Focus
Finsoul Network UK works around the statutory requirements that apply to UK companies and Companies House filings.
Practical Filing Support
We manage routine submissions and corporate updates so directors can reduce administrative workload.
Accurate Corporate Records
We help keep statutory information, resolutions and company records consistent with the company’s current position.
Deadline Monitoring
We track recurring obligations and relevant filing dates to help reduce avoidable compliance issues.
Support for Company Changes
We assist with director, PSC, shareholder, share capital and other reportable company changes.
Single and Multiple Entities
We support individual companies as well as businesses that manage several UK entities.
Clear Communication
We explain the information required for each task and keep the process straightforward.
Ongoing Support
Finsoul Network UK provides continuing company secretarial support rather than limiting assistance to one-off filings.
Keep Your Company Compliant, Year After Year
From confirmation statements to identity verification, let us manage your ongoing Companies House obligations. Finsoul Network UK provides company secretarial services for businesses that need dependable support with Companies House filings, corporate records and ongoing statutory administration.
Frequently Asked Questions
A confirmation statement confirms that your company’s information at Companies House remains correct. Every company must file at least one confirmation statement during each 12-month review period, even when no information has changed.
Companies House now requires identity verification for directors and PSCs under the new legal requirements. The applicable timing and filing steps depend on the person’s role, so each individual should check the requirement that applies to them.
Companies House can impose penalties for certain late filings and may start action to strike the company from the register. You should address a missed filing promptly rather than wait for Companies House to contact you.
Yes. We can prepare the relevant information, complete the required company secretarial documentation and submit eligible filings to Companies House on your behalf, subject to receiving the necessary authority and information.
Yes. We can coordinate recurring company secretarial work across multiple UK companies and subsidiaries, including filing schedules, corporate changes and record maintenance.
Yes. A private limited company does not normally have to appoint a company secretary unless its articles require one. If the company chooses to appoint a secretary, it must follow the applicable Companies House requirements and maintain accurate company information.